09:39 AM

Make Plans to Attend Workday Training

Training for most Workday users will be offered on Zoom in May and June.

By Jean Yaeger

Every employee at Cook Children’s will be affected by the switch this summer from Lawson to Workday. Wonder how you’ll learn the new system? Training.

Curriculum and the approach to training will vary according to each employee’s role and responsibilities. Core users – primarily in Finance, Human Resources and Supply Chain – will receive more in-depth training than lighter users.

In our upcoming communications, we want to answer your questions so that everyone knows what to expect when Workday launches. Here are a few important Q&As:

What is Workday? Workday is a cloud-based enterprise resource planning software that specializes in applications for financial management (FIN), supply chain (SCM), and human capital management (HCM). It brings together the components we currently manage in Lawson and several other systems into one universal view. Whatever you do now in Lawson, you’ll be doing on Workday.

Workday will NOT replace Kronos. You will continue to clock in and out, submit PTO, approve timecards, and manage schedules in Kronos. Workday will also not replace Strata.  Strata will continue to be the system in which we do our budgeting and department-level financial reporting, variance analysis, etc.

What’s changing? The way you view your paycheck and manage your personal data, for instance. Workday tools can be used on any mobile device with an internet connection. Benefits, purchase orders, inventory tracking, expense reporting, recruitment and job postings … all will look different with Workday. 

Tell me more about training. Rhiannon McDonnell, Director of Clinical Informatics & IT Training at Cook Children’s, encourages all employees to make time for the training beginning in May.

“There is so much more that Workday can do! It’s aesthetically better, intuitive, mobile and takes us off of paper for processes like reimbursements,” Rhiannon said.

Training for the average Workday user will be offered on Zoom at a variety of times in May and June. Employee Self-Service lasts one hour; Manager Self-Service lasts two hours. Courses will include demonstrations of the most common processes, such as looking at your paycheck and changing your address.

Meanwhile, staff in HR, Finance and Supply Chain can expect a deeper dive. Instructor-led classes, e-learnings and labs will be provided for role-specific training.

Like with any new system, there will be a learning curve at first. That is why it is important to complete training as it will help ensure a smooth transition. Be on the lookout for a schedule posted on ULearn on April 10.

The team is currently creating a library of step-by-step tip sheets and instructional videos, to be posted in coming months on CookNet. After implementation “there will be at-the-elbow support and drop-in labs for questions,” Rhiannon said. “We will have your back as Cook Children’s makes this transition to this great product!”

Thank you to the teams in Supply Chain, Finance, HR, and IT for working to meet the milestones for this exciting change coming to Cook Children’s.