14:47 PM

Updated Full Freeze List (June 2023)

As we phase out Lawson and prepare to launch Workday in July, we must halt certain activities temporarily so that we can get the data transitioned from one system to the other. The dates for which each activity is halted is called a Freeze Date.  It is important that you familiarize yourself with these dates so that you can plan accordingly for your upcoming activities.

We have done our best to keep these freeze periods as short as possible, and we appreciate your support and patience with this effort.  Should you have an urgent business need during a freeze period, please have your Vice President reach out to the Workday leadership team: Beth Schmidt, LaKami Bryant, John Kott, and Myranda Miller, and we will evaluate to see if an alternative is possible. 

All employees should pay close attention to items in blue, other items primarily pertain to managers. 

Topic NameTaskWorkstreamStart DateEnd Date
Transfers/Promotions/DemotionsNo internal transfers/promotions/demotions for June.  The last internal action will be processed in Lawson for the pay period starting May 22.  All other internal actions will have to wait until the July 3 pay period and will be done in WorkdayRecruiting5/21/20237/2/2023
New HiresAll candidates marked for hire by May 26 will complete their onboarding in Silk Road.  This is the last day to make a hire for the June 19 and July 3 orientations. Candidates whose onboarding is not complete by May 26th will complete their onboarding process in Workday and will be a part of a later orientation group.Recruiting5/26/20235/26/2023
CWIPs / ProjectsNo new CWIPs or Projects.FIN5/31/20237/2/2023
People RequisitionsNo new reqs open in Lawson after June 2- Any Req's opened by June 2 will be completed in Position Manager and manually hired in to Workday and onboarding will be done in Workday. No Req's between June 3 to June 18.Recruiting 6/2/20236/30/2023
PositionsNo new/updated Positions in Lawson - No additional positions nor changes to existing positions can be done as we will be pulling data for final conversion June 5.Recruiting6/2/20236/30/2023
Employee Changes

No changes to any employee data between June 3 - June 30. Examples of some data: 

  • No Job Changes
  • No Managers Changes
  • No Comp Changes
  • No Promotions
  • Merit Increases
Lawson Employee Self Service

Lawson ESS is no longer available. 

Urgent W4 and Direct Deposit changes will have to be sent to Payroll on paper forms.

HCM 6/5/20236/30/2023
Benefits Changes

Benefit Freeze June 10 to June 30.

New hire enrollment last day in Empyrean is June 9. 

No Qualifying Life Events (QLE) after June 9. 

Emergency Qualifying Life Event process will be in place.

P-Cards / Corporate CardsNo new Purchasing Cards ordered after June 9.AP6/10/20237/7/2023
Signature CardsSignature Cards.FIN6/10/20237/3/2023
Job Advertisements

Internal Job Board: Down Until July 1.

External site goes live on Monday, June 19

Recruiting6/13/20236/18/2023 External; 7/1/2023 Internal
Expense ReportsExpense reports need full approved and received in AP by 6/16 to get paid in Lawson, otherwise they must be re-done in Workday Expenses starting 7/1.Exp6/16/20237/1/2023
Manual Payroll ChecksNO MANUAL CHECKS should be issued out of Lawson after historical data is pulled. Last off cycle is June 16. PAY6/16/20237/5/2023
Suppliers/VendorsSupplier Freeze: no new/updates to vendor master files.AP6/18/20237/2/2023
Item MasterItem Master Freeze: No new/updating of item master SCM6/18/20237/2/2023
No new routine Lawson Item numbers will be created, but critical items will still be added to Lawson. Once live with Workday, the new item add process will resume as normal.
New InvoicesNo new Invoices in Lawson. From 6/22 invoices will hold in OnBase until Workday is up. If an urgent invoice must be paid before July, it will need physical signatures and be keyed directly in Lawson.AP6/21/20237/2/2023
Invoice ApprovalsInvoices in Lawson must be fully approved by 6/23, or they will have to be reprocessed in Workday.AP6/23/20237/2/2023
AP ChecksNo checks after last check run in Lawson 6/28.AP6/28/20237/2/2023
Stock Requisitions6/28/23 at 10 a.m.: Stock (STOR) Lawson requisitions not entered by this time will not be processed, like above, those requisitions will need to be re-entered by the requestor in Workday. SCM6/28/20237/2/2023
PO Receipts6/28/23 at 3:30pm: We will discontinue receiving in Lawson, but product will still be delivered. Once live with Workday, we will complete the receipts in Workday for goods arriving after this cut-off.SCM6/28/20237/2/2023
Non-Stock Requisitions6/28/23 at noon: Non-stock Lawson requisitions not fully approved by this time will not be processed, those requisitions will need to be re-entered by the requestor in Workday once the new system is liveSCM6/28/20237/2/2023