11:39 AM

Workday Wednesday Updated Freeze Date Chart (May 31, 2023)

We have done our best to keep these freeze periods as short as possible, and we appreciate your support and patience with this effort.

All employees should pay close attention to items in blue, other items primarily pertain to managers. “Grayed out” rows are for dates that have already passed.

Topic NameTaskWorkstreamStart DateEnd Date
Transfers/Promotions/DemotionsNo internal transfers/promotions/demotions for June.  The last internal action will be processed in Lawson for the pay period starting May 22.  All other internal actions will have to wait until the July 3 pay period and will be done in WorkdayRecruiting5/21/20237/2/2023
New HiresAll candidates marked for hire by May 26 will complete their onboarding in Silk Road.  This is the last day to make a hire for the June 19 and July 3 orientations. Candidates whose onboarding is not complete by May 26th will complete their onboarding process in Workday and will be a part of a later orientation group.Recruiting5/26/20235/26/2023
CWIPs / ProjectsNo new CWIPs or Projects.FIN5/31/20237/2/2023
People RequisitionsNo new reqs open in Lawson after June 2- Any Req's opened by June 2 will be completed in Position Manager and manually hired in to Workday and onboarding will be done in Workday. No Req's between June 3 to June 18.Recruiting 6/2/20236/30/2023
PositionsNo new/updated Positions in Lawson - No additional positions nor changes to existing positions can be done as we will be pulling data for final conversion June 5.Recruiting6/2/20236/30/2023
Employee ChangesNo changes to any employee data between June 3 - June 30. Examples of some data: COMP6/3/20236/30/2023
No Job Changes 
No Manager changes 
No Comp changes 
No Promotions 
Merit Increases 
Lawson Employee Self ServiceLawson ESS is no longer available. HCM 6/5/20236/30/2023
Urgent W4 and Direct Deposit changes will have to be sent to Payroll on paper forms.
Benefits ChangesBenefit Freeze June 10 to June 30.Benefits6/9/20237/2/2023
New hire enrollment last day in Empyrean is June 9. 
No Qualifying Life Events (QLE) after June 9. 
Emergency Qualifying Life Event process will be in place.
P-Cards / Corporate CardsNo new Purchasing Cards ordered after June 9.AP6/10/20237/7/2023
Signature CardsSignature Cards.FIN6/10/20237/3/2023
Job AdvertisementsThe job board will be down from June 13 to July 18.Recruiting6/13/20236/18/2023
Expense ReportsExpense reports need full approved and received in AP by 6/16 to get paid in Lawson, otherwise they must be re-done in Workday Expenses starting 7/1.Exp6/16/20237/1/2023
Manual Payroll ChecksNO MANUAL CHECKS should be issued out of Lawson after historical data is pulled. Last off cycle is June 16. PAY6/16/20237/5/2023