14:44 PM

Workday Simplifies Expense Reports

Employees who submit expense reports can look forward to handling them electronically in Workday, and can even use the Workday mobile app to create reports and attach photos of receipts.

The steps for creating expense reports are part of the Employee Self-Service training available on ULearn. The training is designed to help our employees get ready for Cook Children’s transition to the Workday platform this summer. In addition to the online courses, resources called Job Aides will help explain what you need to know when Workday goes live in July.

Here’s the scoop on expense reports. The Workday mobile app allows employees to enter various types of expense reports, such as

  • Travel and reimbursable business expenses
  • Corporate card / “P-card” expenses
  • Spend authorizations and travel advances

“We couldn’t be more excited to offer you a much-needed systematic expense reporting tool,” said Myranda Miller, CPA, Vice President, Corporate Controller, Finance. “You will be able to snap images of receipts on the go, and Workday will read them with OCR (optical character recognition) and pre-populate as many fields on your expense report as it can read! Once you submit your expense report, it will automatically route for the appropriate approvals within Workday, AND you will be able to see the progress along the way!”

Remember, this exciting launch is just a few months out. Here are a few frequently asked questions:

What’s changing? The way you view your paycheck, update your information, change your benefit elections, view tax documents, refer a candidate for a job opening in the system, and much more.  

Is Lawson going away? Yes. But you will continue to clock in and out, submit PTO, approve timecards, and manage schedules in Kronos.

What about training? See the Workday schedule on ULearn to register for Employee Self-Service and Manager Self-Service courses. Morning and afternoon options are available on dates through May and June.

To learn more, check out these resources:

Workday Registration Opens for Online Training Courses (cookchildrensconnect.com)

Get Convenient Access with Workday Mobile App (cookchildrensconnect.com)