Verify Information in Workday Prior to First Paychecks...

Before the first paychecks are processed next month in Workday, it’s important for every employee to review the accuracy of their name, pay rate and other key information on the new platform.

Starting July 1, the staff at Cook Children’s will be able to access Workday from a computer or a mobile device using the Workday app. As soon as possible – prior to July 7, the first check date in Workday -- it’s critical to review your:

… and Carefully Look Over the First Paychecks

The first payroll will be processed in Workday on July 3-4, (the deadlines will not change due to the July 4^th holiday) which covers the pay period 6-18-2023 through 7-1-2023. Pay slips will be available to view/print as soon as payroll closes on July 4.

Employees should review their first check to validate hours, rate of pay, tax elections and benefit elections. You’ll be able to access your pay slip under “Quick Tasks/ My Payslips” on the Workday employee home page. The formatting in Workday is a little different from Lawson, but the information on the pay slip will be the same.

For specific questions related to hours paid, tax elections or direct deposits, employees can contact the Payroll team by sending an email to the CPayroll mailbox.

Pay discrepancies related to Kronos will continue to be updated by submitting a Pay Check Adjustment Form to be added to the following pay period. All other questions or concerns will be addressed as quickly as possible.

Please know that Payroll, Compensation, HRIS and Operational Leadership will continue to work together to ensure we’re fulfilling our promise to all employees. It is our ultimate goal to ensure all employees are paid accurately and timely.

With audits in place, we will continue to review all new configurations, pay codes and processes as we strive to improve all process and outcomes going forward in Workday.

To make this transition successful, it is important to communicate our deadlines. In Workday we have both incoming and outgoing integrations that impact payroll processing, therefore meeting all deadlines is crucial.

• Noon Payroll Monday – all adjustments must be submitted to Payroll
• 2 p.m. Payroll Monday – all tax election and direct deposit changes should be completed.  Changes made after this deadline will update on the following pay check. 
• 3 p.m.  Payroll Monday – all Kronos timecards must be approved.

Helpful hints: Non-exempt employees should review their timecard daily to check for missed punches, incorrect transfers or any other changes that can be addressed at the end of each day. Managers should approve PTO requests as they come through and review timecards and submit needed adjustments weekly. Waiting to review and submit changes on Payroll Monday may cause delays in employees being paid timely. Any adjustments not submitted by the noon deadline will be processed with the following pay period.

For more information:

• Link to job aid for changes to tax withholdings
• Link to job aid for payment elections