14:58 PM

Workday Wednesday (May 24, 2023)


May 24, 2023

John Kott Image Workday to Integrate Steps for Managing Orders in Supply Chain

The Supply Chain team at Cook Children’s keeps our facilities stocked with huge numbers of products -- from alcohol prep pads (2 million plus) to stethoscopes (more than 30,000) each year. 

Ordering, receiving and paying for all those products will soon be channeled through Workday, which is replacing Lawson in July.  Workday will impact every employee at Cook Children’s to some degree. But for those who work in Supply Chain, the implementation of Workday will vastly change the daily operations. 

John Kott, AVP of Supply Chain, predicts Workday will make it easier for clinicians to put in requisitions for the supplies they need. Another benefit? Workday provides more ability for Supply Chain to anticipate snags that could disrupt a product’s flow from the vendors to delivery at Cook Children’s warehouses.

Click here for the full story.


Next Weeks' Freeze Dates that You Need to Know

With the Workday go-live just around the corner, the project team is sharing the key blackout dates that are required for an efficient transition from Lawson to Workday. Please note we cannot make any exceptions to these dates.

For most items, you can still submit requests during this timeframe, but we cannot record the changes until we are live in Workday, Procedures for this timeframe will be shared soon, as well as reminders for key upcoming freeze dates. To see the full list of upcoming freeze dates, click here.

All employees should pay close attention to items in blue, other items primarily pertain to managers.

Topic NameTaskWorkstreamStart DateEnd Date
Transfers/Promotions/DemotionsNo internal transfers/promotions/demotions for June.  The last internal action will be processed in Lawson for the pay period starting May 22.  All other internal actions will have to wait until the July 3 pay period and will be done in WorkdayRecruiting5/21/20237/2/2023
New HiresAll candidates marked for hire by May 26 will complete their onboarding in Silk Road.  This is the last day to make a hire for the June 19 and July 3 orientations. Candidates whose onboarding is not complete by May 26th will complete their onboarding process in Workday and will be a part of a later orientation group.Recruiting5/26/20235/26/2023
CWIPs / ProjectsNo new CWIPs or Projects.FIN5/31/20237/2/2023
People RequisitionsNo new reqs open in Lawson after June 2- Any Req's opened by June 2 will be completed in Position Manager and manually hired in to Workday and onboarding will be done in Workday. No Req's between June 3 to June 18.Recruiting 6/2/20236/30/2023
PositionsNo new/updated Positions in Lawson - No additional positions nor changes to existing positions can be done as we will be pulling data for final conversion June 5.Recruiting6/2/20236/30/2023
Employee Changes

No changes to any employee data between June 3 - June 30. Examples of some data: 

  • No Job Changes
  • No Manager Changes
  • No Comp Changes
  • No Promotions
  • Merit increases
Lawson Employee Self ServiceLawson ESS is no longer available. HCM 6/5/20236/30/2023









Workday LogoAre You Registered for Workday Training? Sign Up Now

Workday is coming soon to Cook Children’s, and all employees are highly encouraged to take the online training. The switch from Lawson to Workday in July will impact how we view our paychecks, create expense reports and much more. More than 5,300 staff members have registered for the Workday courses offered in ULearn (thank you!). There’s still time to register at the links below.

Employee Self-Service (ESS) – one hour. All staff will need this course. For most employees, this is the only training needed. This course will teach you how to use the Workday dashboard, review pay and benefits, change emergency contacts, enter expense reports, etc.  Multiple dates are available and you can choose a morning or afternoon session to best accommodate your schedule. Select which date/time works best for you:

  • May 31 at 2 p.m. 
  • June 5 at 9 a.m.
  • June 7 at 2 p.m.
  • June 7 at 5 p.m.
  • June 12 at 9 a.m.
  • June 14 at 2 p.m.
  • June 19 at 9 a.m.
  • June 21 at 2 p.m.
  • June 22 at 5 p.m.
  • June 26 at 9 a.m.
  • June 28 at 2 p.m.

Manager Self-Service (MSS) -- two hours. This course is for any employee with direct reports and any employees who will submit and/or approve Supply or Employee requisitions (including personnel actions). This course will teach you how to view employee information, approve requests, delegate tasks, and other processes. Note: The content of the MSS course differs from the ESS course, which means that supervisors, managers and other leaders need to take both. .  Multiple dates are available and you can choose a morning or afternoon session to best accommodate your schedule. Select which date/time works best for you:

  • May 25 at 1 p.m
  • May 30 at 9 a.m.
  • June 1 at 1 p.m.
  • June 6 at 9 a.m.
  • June 8 at 1 p.m.
  • June 13 at 9 a.m.
  • June 15 at 1 p.m.
  • June 20 at 9 a.m.
  • June 22 at 1 p.m.
  • June 27 at 9 a.m.
  • June 29 at 1 p.m.

Workday CoverWhat to Know About Workday

We've sent out quite a lot about Workday in recent months. In case you missed an article or you want to read something again, please click any of the following resource links: