Workday Wednesday (June 14, 2023)
|June 14, 2023
Changes On The Horizon For Kronos Transfers
Because departments are no longer being used when we switch to Workday, Kronos transfers at the clock or on the schedule will utilize a “company and cost center.” See the two job aids: How to transfer Cost Center at the time clock, and How to apply a Cost Center transfer within Scheduler.
IMPORTANT: Starting June 18, all existing future department transfers already on an employee’s Kronos schedule are being updated to the new “company _ cost center” format. Please do not make any changes to those updates (unless the transfer needs to be removed) or this will prevent the transfer from pulling into Workday correctly. Any additional transfers taking place after June 18, should be held and added after the beginning of the go-live pay period June 18. Kronos will be updated with the new format as of that date.
Training Video for Supply Orders Now on ULearn
The process for ordering supplies in Workday is explained in a new 10-minute training video available here on ULearn. The video includes step-by-step instructions. Printed copies of directions are coming soon as guides for supply order procedures.
Courses for Employee Self-Service (ESS) and Manager Self-Service (MSS) training run through June but are filling up fast. Recorded videos of the sessions are available on ULearn to watch at your convenience! Simply view the list of sessions for ESS and MSS to find the recorded sessions. The one-hour ESS course covers the Workday dashboard, how to view your paycheck and much more. The two-hour MSS course includes topics such as approving requests and delegating tasks. Managers should do both the ESS and MSS training.
Workday to Bring New Look to Benefits Enrollment
Employees can expect a different look to open enrollment this year because Cook Children’s will be utilizing the new Workday platform for the process.
The period for open enrollment – when you’re able to make updates to your elections for health savings accounts and other benefits – always occurs in August. Cook Children’s has used a third-party vendor for this annual process in the past. But we’re moving to Workday as our tool for electing 2023-2024 benefits, which will start Oct. 1.
Open enrollment is one example of the changes coming to Cook Children’s after Workday goes into effect July 1, replacing Lawson and other platforms. Workday will also change the way we view our paychecks, submit expense reports and much more. Human Resources (HR), Finance and Supply Chain areas will be especially impacted by the new business processes.
Beth Schmidt, Vice President HR, encourages all employees to take advantage of the training courses available on ULearn. “Workday is going to be a significant change for every single employee in this organization. Everybody gets a paycheck, so everybody's going to have to interact with Workday,” she said.
As we phase out Lawson and prepare to launch Workday in July, we must halt certain activities temporarily so that we can get the data transitioned from one system to the other. The dates for which each activity is halted is called a Freeze Date. It is important that you familiarize yourself with these dates so that you can plan accordingly for your upcoming activities.
We have done our best to keep these freeze periods as short as possible, and we appreciate your support and patience with this effort. Should you have an urgent business need during a freeze period, please have your Vice President reach out to the Workday leadership team: Beth Schmidt, LaKami Bryant, John Kott, and Myranda Miller, and we will evaluate to see if an alternative is possible.
Answers to Your Frequently Asked Questions
You might be wondering about specific topics as we gear up to launch Workday at Cook Children’s just a few weeks from now. Check out these Top 10 FAQs from employees and managers!
What to Know About Workday
We've sent out quite a lot about Workday in recent months. In case you missed an article or you want to read something again, please click any of the following resource links: